Showing posts with label Snark. Show all posts
Showing posts with label Snark. Show all posts

Saturday, June 21, 2014

Don't use zip codes for sales tax rate lookups

United States Mail Railway Post Office

Don't use zip codes for sales tax rate lookups.

Happily, at lease two of the rate lookup services use the actual street address. This is the best way, short of the actual GPS coordinates.  But zip codes? Alas, there are couple of sites that use zip codes for look-ups.

Here's an example.  I looked up the rate for my zip code of 60510.  The problem is that there are locations in 60510 that are NOT within the boundaries of the city of Batavia.  So the rate provided isn't accurate unless the "looker-upper" knows that the particular location is inside or outside the city limits. However, using the actual address will give you the accurate information you need.  But the zip code won't work.

As an aside, one particular site says that freight charges aren't taxable. Hmmmm (drumming fingers)...in fact, they ARE taxable in Illinois, depending on several conditions.

Remember that zip codes have no relationship to taxing districts.  The purpose of zip codes was to speed the delivery of catalogs and flyers to your house.  I forgot the name of the organization that does that...they drive little white trucks.  Dang, can't remember the name.  Anyway, zip codes were not intended, nor are they usable, as an accurate means for determining political subdivisions.  And sales taxes are all about political subdivisions.



The Sales Tax Guy http://salestaxguy.blogspot.com

See the disclaimer on the right.

Don't forget our upcoming seminars and webinars. http://www.salestax-usetax.com and there's more sales tax news and links here http://salestaxnews.blogspot.com

Picture note: the image above is hosted on Flickr. If you'd like to see more, click on the photo.

Tuesday, June 17, 2014

Sneaky Taxes

Hiding in Sumac
Just because there's no sales tax on a particular item or service, doesn't mean that there might not be another tax lurking around the corner.

States seem to come up with them to trip you up.  Here are three situations that should worry you:

1.  In Illinois, some home rule jurisdictions are trying to tax self-storage.  Generally, there's no state tax on services, or even rentals, in Illinois, so this would be the kind of thing you wouldn't expect.  Sneaky.

2.  In Indiana, there's a very obscure rule on rental of space for massages, dancing etc.  I'd be willing to bet the rule was created as a way to shut down massage parlors.  They probably don't know about it, so the state can get them the way they got Al Capone - taxes!  It's probably easier to do this than to use undercover cops.

3.  But the top of the sneaky pile comes from Rosemont, Illinois (Illinois again...hmmm).  Here's a city that refused to tell a tax professional what the laws were in their fair city.  Think about that for a second.  A city passes a law, and then refuses to tell people about it.  How do you comply with that?  I should also say that Rosemont has a certain "reputation" in the Chicago area.

So, be on the lookout for taxes that might be lurking, ready to trip you up.  Do as much research as you can, but always be prepared to find something else.  I'd also suggest staying in touch with others in your industry and local jurisdiction to get a little advanced warning.



The Sales Tax Guy
    http://salestaxguy.blogspot.com

See the disclaimer on the right.

Don't forget our upcoming seminars and webinars.
    http://www.salestax-usetax.com
    and there's more sales tax news and links here http://salestaxnews.blogspot.com
   

Picture note: the image above is hosted on Flickr. If you'd like to see more, click on the photo.


Friday, March 28, 2014

Surveys? Freaking Surveys??? (warning - snark attack)



I just saw a  survey sent to state revenue officials regarding sales tax nexus. I've also seen one that involves enforcement of drop-ship rules.  There are others around. 

I'm not going to discuss the survey results - I'll leave that to the publishers.  The point is that, when it comes to some topics, we have to figure out how the state is going to enforce the law based on surveys!  Really?

My admittedly naive philosophy is that the laws should be written in some official place.  They should be in statutes, regulations, bulletins and court cases.  These are things that someone can look up.  They shouldn't have to be compiled by a publisher doing a survey.

I'm not blaming the publishers.  I'm blaming the states for coming up with nutty positions about gray areas based on stupid and complex laws that they created.  The publishers are just trying to provide us with some useful information.  I get that. However, I can see some problems.

Let's say that you take a position, based on the latest survey done by Joe's Sales Tax Consultants and Tattoo Parlor.  The survey measured the amount of time you must have a service person in a state before you have nexus.  It mentions Frank Derp as the source of the information for that state, and says that you would need a repairer in the state 10 days in order to have nexus.  Therefore you've carefully managed your visits to the state so that you're only there 9 days.

When you get audited, the auditor says you have nexus.  "But wait!" you splutter, "we kept it to 9 days and this survey (which you triumphantly slam on the desk) says it's 10 days."

There are at least three unpleasant ways this can go for you: 

1.  The auditor says, "I don't care what some survey says.  I talked with my boss and he said you've got nexus.  So that's it."

2.  The auditor says, "Oh yeah, that answer was given by Frank Derp.  I heard about that.  When the survey came in, they brought it up at the staff meeting.  Nobody wanted to fill it out, so Frank got stuck with it because he was sick that day.  We all laughed when we saw the answers he gave.  He was high on Dayquil."

3.  The auditor says, "Oh yeah, that answer was given by Frank Derp. He was an idiot.  He got fired a month after that survey came out."

This is the problem with surveys.  They're not official.  I agree they're necessary to be able to get some feel for the squishy enforcement positions of the state.  But if it's a gray area that requires a survey because the official laws aren't specific enough, proceed carefully.  Because the only laws that really count are the official ones.  And if it's gray enough to have to do a survey, how can you be sure the auditor will stick to the survey and not use his own, or his supervisor's judgement?

Your option, if the auditor sticks to his guns, is to fight it...which is going to cost you money.  And do you really think, if you wind up fighting this all the way to court, that the judge is going to pay much attention to what Frank Derp said?


The Sales Tax Guy
http://salestaxguy.blogspot.com

See the disclaimer on the right.

Don't forget our upcoming seminars and webinars.
http://www.salestax-usetax.com and there's more sales tax news and links here http://salestaxnews.blogspot.com

Picture note: the image above is hosted on Flickr. If you'd like to see more, click on the photo. 




Friday, November 08, 2013

Do I have to get exemption certificates in states where I don't have nexus?

Drawbridges and Chicago from 18th Street
I get this question every once in a while - so hey, it's a blog entry!

The situation is that you're selling something taxable to a customer in state A.  You're in state H.  Do you have to get an exemption certificate from them when you don't have nexus? 

It depends.

1.  How sure are you that you don't have nexus?  Nexus situations can change.  You may have decided in 2010 that you don't have nexus in state A, but in the meantime, those jerks in sales have made a couple of big sales there, sent in a crew of installers, made arrangements with a repair firm to provide service, and the VP of sales has been visiting every couple of months.

If you haven't figured it out, you now have nexus in state A.  But if you're basing your assumption on the decision you made in 2010, you're gonna be in trouble.

It would sure be nice to have that exemption certificate.

2.  How much of a hassle is it to get the certificates?  If your customer in state A is practically begging you to take his certificate, then, oh, what the hell, take it.

On the other hand, if your customer is one of those pain-in-the-butt mega-retailers who refuse to cough up the resale certificate, then, maybe you want to take the chance.

So the two factors to consider are your confidence level in whether or not you have nexus balanced against the hassles of getting certificates. 

Another thing to consider is that Congress may eventually pass something that looks like the Marketplace Fairness Act.  That means that if you're a larger company*, you'll eventually be required to collect taxes in all states, regardless of whether or not you have nexus.  So you'll need to be getting certificates from all the states anyway.  But this is probably a couple of years off (I hope).

Frankly, putting on my strict, no-risk controller's hat, I'd establish a policy that we get exemption certificates from everyone.  That way if that dang sales guy goes behind my back to state M, I'm covered. 

*part of the argument is what "large" means



The Sales Tax Guy
http://salestaxguy.blogspot.com

See the disclaimer on the right.

Don't forget our upcoming seminars and webinars.
http://www.salestax-usetax.com
and there's more sales tax news and links here http://salestaxnews.blogspot.com


Thursday, October 03, 2013

Oh, Come ON! - More Nutty Rules from your elected representatives and public servants.

Need Key to Enter When Locked

From time to time, I come across just plain stupid rules that pretty much make no sense.  You know they wrote the law with absolutely no thought to whether it made sense or not. I'll also classify this under stupid politician tricks, because, well, they are.

---

In Missouri, over the counter drugs are taxable, which is the case in most states.  But for disabled persons they're exempt from sales tax, but only if the right paperwork is filed.  Here's the relevant law:
"Sales of over-the-counter drugs when sold to an individual with a disability or to the individual's agent are exempt from tax. When selling over-the-counter drugs to an individual with disability, the retailer should obtain a purchaser's signed statement of disability. The retailer should retain these statements for three (3) years. The statement should include the purchaser's name, type of purchase and amount of purchase, and be signed by the purchaser or the purchaser's agent. The retailer should request a form of identification, such as driver's license, credit card, etc. to verify the identity of the purchaser."
It's good to take care of disabled people.  But why not just make it simpler by saying that OTC drugs are exempt for everyone?  Some states do this.  And, as an effort to make sales tax less regressive, it's probably a good idea.  But, come on!  Only a career bureaucrat, or your standard-issue politician, could think this kind of paperwork is a good thing.  Oh, wait, I remember now...Missouri is the "show me" state.  So I guess they want to be "shown" that the buyer has a disability.   

By the way, I've never seen the above law, or anything like it, in any other state.  And I didn't find any definition of "disabled."  So I guess Missouri didn't want to "show me" that part.  It's also not clear whether the disabled person has to provide this documentation every time he buys a bottle of aspirin, or whether or not he only has to file once. 

I'm guessing the politicians did this to be able to say that they gave a benefit to the disabled, but made the benefit so hard to exploit that there really was no loss of tax revenue.  They do that a lot.  See Minnesota's Capital Equipment exemption.

---

Let's continue to pick on Missouri...

In many states, there are exemptions for fund-raising sales by non-profit organizations.  Generally they're restricted to an annual dollar amount, a small number of events per year, or a few days per year, usually less than a week or so.  In most cases, the rules would cover most of the non-profits and churches I've been involved with. 

But in Missouri, all sales by non-profits are exempt from sales tax, as long as the proceeds fund the mission of the organization, which you'd expect.  Let me repeat the key phrase here...all sales - for the entire year! 

Now, again let me say that I have nothing against non-profits.  Some of my best friends are non-profits.  But making all of their sales exempt seems like Missouri is giving away the store. Don't they have budget problems like every other state?  And before you start spluttering...keep in mind that taxing non-profit sales doesn't mean you're taxing the organizations themselves.  Since the tax is added to the bill, the tax is merely being passed on to the customer.  As long as the organization does it correctly, they have no financial burder, other than filling out the return and keeping a supply of pennies handy. 

And if you're going to say that this would interfere with their funding, keep in mind that the vast majority of states don't grant a year-round exemption!  They grant a limited exemption to cover occasional fundraising events. But, in Missouri, if the hospital runs a gift shop, those sales are exempt all year.  Why can't the gift shop charge tax like every other gift shop in Missouri?

Hey Missouri politicians!  Need some money?  I got your money right here!

---

Moving across the Mississippi River, let me now talk about Illinois.

Where to start?  Illinois is an insanely complicated state.  I attribute this to the low IQ's of most of our politicians (I live here so I'm partly to blame) and their complete inattention to the effects of the laws they pass.  Maybe the fact that many of our governors and miscellaneous government officials wind up in jail has something to do with it too.

Anyway, our rocket scientists in Springfield came up with something called the Manufacturer's Purchase Credit (MPC).  This is another one of those laws that appears to only exist in one state - Illinois.  Don't these dopes talk to the dopes in other states?  Because this one is just plain sad. 

In most states that have lots of manufacturing, exemptions are granted for equipment and supplies (I'm seriously over-simplifying).  In Illinois though, you earn a credit for the tax you would have had to pay on the equipment you get tax free under the manufacturing exemption.  And you can apply that credit against your supplies.

First of all, most people just can't get their head around this concept.  "Wait a minute, I'm getting a credit for taxes that I would have paid?  And it's only 50%?  And what the hell are these forms?"

There is a lot of bookkeeping involved and and complicated reports that have to be filed.  I wouldn't be surprised if only a fraction of manufacturers understand this well enough, and have the bookkeeping skills, to take full advantage of this.

Wait a minute.  Maybe they were talking to Missouri (and Minnesota) after all!  Sneaky suckers!

---

Finally, we come to Massachusetts.  These jugheads passed a law a couple of months ago to tax computer services.  While other states do tax this, it's not a good idea for a state that is trying to position itself as a high-tech hub  (ya see, that's because "high-tech" usually involves computer services).  That last comment was for any politicians that might read this.  The rest of you knew what I was driving at. 

Anyway, at the time, there were lots of protests against this tax, but the legislature passed it, and the governor signed it.  They ignored the rabble because they're politicians, and they don't have to worry about what people think until the election.  And who cares about the businesses anyway?  And then the howls really began.  And the politicians realized that the election really wasn't that far away.  After a couple of months, the legislature repealed it, almost unanimously, and the governor signed it. You can almost see the tails between their legs.  Oops.

I will give these lunks credit for recognizing their mistake and fixing it.  But they were still stupid to pass it in the first place.  Do you politicians even read the laws?  Or if that's too much, maybe an executive summary of the law?  Or think ahead?

If you'd like to read more, here's a nice summary of what took place. http://www.wickedlocal.com/carver/topstories/x1843589170/STATEHOUSE-ROUNDUP-Saying-oops-on-tech-tax

So here are the take-aways:

1.  Politicians aren't terribly smart, but they might just be devious enough to pass an exemption granting a benefit, but making it difficult to take advantage of that benefit.

2.  Or they're just dumb. 

And to any politicians that actually read this, I didn't mean you. You knew that, right?  Still pals?



The Sales Tax Guy
http://salestaxguy.blogspot.com

See the disclaimer on the right.

Don't forget our upcoming seminars and webinars.
http://www.salestax-usetax.com
and there's more sales tax news and links here http://salestaxnews.blogspot.com

Picture note: the image above is hosted on Flickr. If you'd like to see more, click on the photo.